EL Photography, LLC

Event Photography Agreement




Name(s): __________________________________________________________________

Address: ___________________________________________________________________

Email: ___________________ phone number: _________________ cell: _______________

Event time and date: _______________________

Location Address:_________________________________________________________________

Photography Services Requested : ____ Hrs Photography coverage, Delivery of High Resolution Images on DVD/CD, Password protected Web Hosting of images up to 60 days, Permission to use images for personal use.


Agreement/Jurisdiction: The person(s) whose signature(s) appear on this contract, known as "Client", agree that EL Photography LLC, known as "Photographer", shall provide services to photograph their Event and related events to the best of his abilities, in the manner described in this document. This is a binding contract, which incorporates the entire understanding of the parties, and any modifications must be in writing, signed by both parties, and physically attached to the original agreement.

Retainer and Payment: Client shall reserve the time and date of services by signing and returning this contract along with a non-refundable, non-transferable reservation retainer equal to 25% of the total photography fee. No date is reserved until the contract and retainer are received. The balance due for the photography services must be paid in full no less than 7 days before the event date. In the event Client fails to remit payment as specified, Photographer shall have the right to immediately terminate this Agreement with no further obligation, retain any monies already paid, and not attend this event. Unless the contract is canceled, the retainer fee shall be applied to the photography fee total.

Cancellation: If for any reason Client cancels this contract before the Event date, Photographer has the right to keep the retainer. Cancellation must be made in writing, signed by the contracted party.

Reschedule: In the event that Client reschedules the Event and Photographer is able to rebook the original Event date, Client will receive credit for all monies already paid. In the event that Client reschedules the Event and Photographer is not able to rebook the original Event date, Client forfeits the retainer.

Liability: If Photographer or its agent is unable to perform any or all of the duties herein for any reason, including but not limited to, fire, transportation problems, acts of God, accident, illness, or technical problems, and if he cannot provide another competent professional, all money received by Photographer, minus expenses, will be returned to Client, and Photographer shall have no further liability with respect to this agreement. This limitation of liability also applies to any loss/damage of photographs or failure to deliver photographs for any reason. Liability for a partial loss of photographs shall be pro-rated based on the percentage of total. The sole remedy for any actions or claims shall be limited to a refund whose total amount cannot exceed the total monies paid by Client under this Agreement during the time preceding the date on which such liability arises.

Photo Discs: Upon receipt of a photo CD/DVD, Client accepts all responsibility for archiving and protecting the photographs. Photographer does not permanently archive image files.

Pricing: Services or merchandise not included in this initial contract will be sold at current price when an order is placed.

Responsibilities: Unless agreed upon in advance, EL Photography, LLC shall be the exclusive photographer retained for the event. Videographers and other vendors as well as semiprofessional photographers must not obstruct or interfere with the official photography. Event guests may take photos, but it is the responsibility of Client to prevent family and friends from interfering with Photographer's duties.

Coverage: Photographer will provide coverage for the dates, locations and continuous hours specified in this Agreement. Additional travel or coverage hours may be added by agreement on the Event day and must be paid in full before any photos or products are released to the Client. Every reasonable effort will be made to take requested pictures, but no specific pose or photograph can be guaranteed. Images determined by Photographer to be substandard or duplicated may be edited out. EL Photography will use its professional judgment and sole discretion to select which photos to deliver. Such selection shall constitute all images that will be made available to Client.

Image Processing/Printing: EL Photography is not responsible for any prints that are not ordered directly from EL Photography. For best results, clients with the high-resolution files should order their prints through a reputable lab.

Model Release: This contract serves as a model release giving EL Photography the irrevocable right to use the photographs in all forms and in all media and in all manners, without any restriction as to changes or alterations, for advertising, trade, promotion, exhibition, or any other lawful purposes.

Copyright: All photographs taken by EL Photography, LLC are its property, will remain its property and are protected by United States Copyright Laws (USC Title 17). Client hereby waives any claims for ownership, income, editorial control and use of the images.

Reproduction: The release grants Client the right to reproduce the images provided for their personal use only and does not allow the photos to be altered, sold or published.

Price $ _________

Less Retainer (25% of total) $ _________

Balance Due $ _________ 7 days prior to event date

I have read, understand and agree to the terms and conditions of this Agreement. Each person signing as Client below shall be fully responsible for ensuring that full payment is made pursuant to the terms of this Agreement.

Client: ____________________________________________ Date: ________________

Client: ____________________________________________ Date: ________________

EL Photography: ____________________________________ Date: _______________